There are
key steps that every company implementing a Food Safety Management System will need to consider:
There are numerous food safety standards depending on your region and corresponding legislative, regulatory and customer requirements and finding the correct one to meet your organization’s requirements can be a daunting task. Utilizing its wealth of experience and expertise, BSI will help you make the correct choice.
Before you can begin preparing for your application, you will require a copy of the standard. You should read this and make yourself familiar with it.
- Review support literature and software
There are a wide range of quality publications and software tools designed to help you understand, implement and become registered to a food safety management system.
- Assemble a team and agree on your strategy
You should begin the entire implementation process by preparing your organizational strategy with top management. Responsibility for a food safety management system lies with senior management; therefore it is vital that senior management is involved from the beginning of the process.
Whether you are the Quality Manager seeking to implement a quality or food safety management system or a senior manager who would like to increase your general awareness of a food safety standard, there are a range of workshops, seminars and training courses available.
- Review Consultancy Options
You can receive advice from independent consultants on how best to implement your food safety management system. They will have the experience in implementing a food safety management system and can ensure you avoid costly mistakes.
- Choose a Certification Body/Registrar
The certification body is a 3rd party, like BSI Management Systems, who come and assess the effectiveness of your food safety management system, and issue a certificate if it meets the requirements of the standard. Choosing a certification body can be a complex issue as there are so many operating in the market. Factors to consider include industry and auditing experience, geographic coverage, and service level offered. The key is to find the certification body who can best meet your requirements. A great place to start is by contacting BSI Management Systems.
- Implement Your Food Safety Management System
The key to implementation is communication and training. During the implementation phase everyone operates to the procedures and collects records that demonstrate you are doing what you say you are doing.
- Develop Internal Documentation
Create documentation that outlines your intention to operate in a safe manner. It outlines why you are in business, what your intentions are, how you are applying the management system and how your business operates.
- Consider a Pre-Assessment
A pre-assessment by your registrar normally takes place about 6 weeks into the implementation of the food safety management system. The purpose of the pre-assessment is to identify areas where you may not be operating to the standard. This allows you to correct any areas of concern you may have before the initial assessment.
- Gain Registration/Certification
You should arrange your initial assessment with your certification body. At this point the certification body will review your food safety management system and determine whether you should be recommended for registration.
Once you have received your registration and been awarded your certificate, you can begin to advertise your success and promote your business. To maintain your registration, all you need to do is continue to use your food safety management system. This will be periodically checked by your certification body to ensure that your food safety management system continues to meet the requirements of the standard.
There are key steps that every company implementing a Food Safety Management System will need to consider:
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